About the Role

As a rapidly growing Startup, our Founders are busy and pulled in 50 different directions so we need an Executive Assistant to support our Founders.

This role goes beyond traditional administrative support – you'll be a strategic partner who can execute on projects whilst keeping calendars, inboxes, to do lists and travel schedules super organised.

You could be an EA with experience in startups or someone from a consultancy or ops background that is keen to work closely with our Founders whilst still being happy to do the admin side of the role too.

This role is based in Sydney with hybrid working in our CBD office.

Key Responsibilities

Executive Support & Administration

- Provide comprehensive administrative support to our Co-Founders

- Manage complex calendars, scheduling meetings across multiple time zones and coordinating with internal and external stakeholders

- Prepare meeting materials, take detailed notes, and ensure timely follow-up on action items

- Handle confidential information with discretion and maintain the highest level of professionalism

Project Management & Operations

- Lead and execute special projects including office space searches, lease negotiations, and vendor management

- Coordinate company events, team offsites, and board meetings from conception to completion

- Manage travel arrangements and logistics for leadership team and visiting stakeholders

- Work on projects as they come up, this might include putting first versions of HR policies together (we’re not expecting you to be a HR expert but you could help design an onboarding process or templates for manager 1:1s)

Required Qualifications

- Either 2+ years of executive assistant experience in a startup environment OR broader project/ops/strategy experience with high attention to detail that is happy to do the admin side of the role

- Proficiency with modern productivity tools including Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)

- Experience with project management and collaboration platforms, particularly Notion

- Strong project management skills with ability to handle multiple priorities simultaneously

- Excellent written and verbal communication skills

- A positive, hungry attitude where no task is too small for you and if it’s something you haven’t done before, you’ll give it your best shot

About Us

Everlab is an early stage HealthTech startup that recently announced a $15m Seed stage round, building tech-enabled healthcare that improves and extends quality of life using cutting-edge medical research and technology. Our products design and coach our members through personalised risk-management and health-optimisation protocols over months and years to measurably improve lives.

Our founding team is experienced in the Medical industry including the preventative health specialist who founded Australia’s first full-body MRI clinic, to serial entrepreneurs that have scaled unicorns and have $500m+ in exits.

Our mission is to solve high-impact problems in healthcare that have never been tackled before, which isn’t easy. We look for people that are excited by this mission and the challenges they bring as our team is driven to solve these problems together.

What we offer in return

- Hybrid working and flexibility for appointments, school drop offs etc

- You go through the Everlab health program for free, for your health benefit but also for you to experience the product like a customer

- A company culture of highly motivated and driven people that all want to work with the best and be part of building something meaningful